Working with Voice Mail Managing Distribution Lists
3
ShoreTel 14.2 ShoreTel Communicator for Windows 42
3. Use the Distribution List Details dialog box to specify the distribution list name, identification
number, and members. Then click OK.
Recording a Distribution List Prompt
A distribution list prompt announces the name of the distribution list to recipients. You can only record
a prompt for the distribution lists you have created.
1. Right-click in the Voice Mail window, and choose Distribution Lists from the resulting menu. You
can also click Lists on the toolbar.
2. In the Distribution Lists dialog box, select the distribution list, and click Prompt.
Lists that you created are denoted with a leading # sign in the number field.
3. Use the Prompt Recorder to create your prompt, and then click OK.
The controls are similar to the Playback bar, as described in the sections Selecting Your Playback
Device on page 36 and Listening to Voice Mail on page 37.
Viewing the Members of a Distribution List
You can view the members of any type of distribution list.
1. Right-click in the Voice Mail window, and choose Distribution Lists from the resulting menu. You
can also click Lists on the toolbar.
2. In the Distribution Lists dialog box, select the distribution list, and click Edit/View.
Lists that you created are denoted with a leading # sign in the number field. Broadcast lists have
the name Broadcast. System lists are associated with an extension in the number field.
If the distribution list is a broadcast or system list, a non-editable Distribution List Details window
opens with information on the list.
If the distribution list is one you created, an editable Distribution List Details window opens with
information on the list.
Editing Distribution Lists
You can change the members of a distribution list you created.
1. Right-click in the Voice Mail window, and choose Distribution Lists from the resulting menu. You
can also click Lists on the toolbar.
2. In the Distribution Lists dialog box, select the distribution list, and click Edit/View.
Lists that you created are denoted with a leading # sign in the number field.
3. Use the Distribution List Details window to add or remove members from the list, and then click
OK.
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